Finance and Administration Officer

ROLE PROFILE 



 























Position :  



Finance and Administration Officer 



Reports To:  



General Manager  



Grade :  



TBA  



Date:  



December 2017 




 



 



















































Overall Purpose:  



 



The overall purpose of this role is to execute the financial, operational and administrative activities of the company to achieve efficiency, compliance, customer satisfaction and good risk management. 



 



The role holder is expected to achieve accurate financial planning and operations, provide administrative support to the sales process, execute administrative tasks to ensure smooth operations in the office, and prepare periodical and ad hoc reports as required.  



 



Key Responsibilities: 



1. Finance Planning  





  • Develop and maintain a budget with inputs from the Board and Management. 





 



2. Finance Operations  





  • Maintain accurate accounts to reflect on-going financial status of the company 




  • Carry out financial operations such as invoicing, payments, and bank reconciliation, including preparation of related vouchers and documents. 




  • Prepare payroll and execute the necessary statutory deductions and remittances. 




  • Manage company assets and records  




  • Maintain an accurate record of company shareholding. 





 



3. Statutory Compliance  





  • Ensure statutory compliance of the business, including tax compliance, NSSF, land rates,  etc 





 



4. Administrative & Customer Support  





  • Support the sales process by providing required documentation and information as required 




  • Provide Customers with personal statements at agreed intervals 




  • Arrange for events and activities and liaise with service providers for necessary bookings and arrangements 




  • Execute general administrative activities such as payment of rent, utilities, etc 




  • Maintain company records and documents in good order and with easy referencing. Ensure that records of electronic nature are regularly backed up into cloud storage with alternate access, and important records of a physical nature are stored in the safe or in the bank and an index of such records maintained.  





 



5. Report & Analysis  





  • Provide periodical and adhoc financial and operational reports  





 



Key performance indicators 





  • Accurate Financial Statements 




  • Regular and Accurate Customer and Shareholder Reports 




  • 100% Statutory Compliance 




  • Company Records and Documents Securely Maintained 




  • Information Needed by Customers Promptly provided 




  • Efficient operational/administrative activities 





 



Relationship(s)  





  • The Board of Directors 




  • Management 




  • Customers  




  • Suppliers and Partners  




  • Government Agencies 





 



Education & Experience (guide):  





  • Bachelor’s degree in business 




  • Accounting Qualification 




  • At least 2-3 years progressive experience 





Technical Competencies:  





  • Ability to carry out accounting operations in software packages such as QuickBooks 





 



Managerial  



Competencies:  





  •  Good administrative skills 




  • Good organizational skills 




  • Good communication skills. 





Financial Responsibility