The overall purpose of this role is to execute the financial, operational and administrative activities of the company to achieve efficiency, compliance, customer satisfaction and good risk management.
The role holder is expected to achieve accurate financial planning and operations, provide administrative support to the sales process, execute administrative tasks to ensure smooth operations in the office, and prepare periodical and ad hoc reports as required.
1. Finance Planning
2. Finance Operations
Maintain accurate accounts to reflect on-going financial status of the company
Carry out financial operations such as invoicing, payments, and bank reconciliation, including preparation of related vouchers and documents.
Prepare payroll and execute the necessary statutory deductions and remittances.
Manage company assets and records
Maintain an accurate record of company shareholding.
3. Statutory Compliance
Ensure statutory compliance of the business, including tax compliance, NSSF, land rates, etc
4. Administrative & Customer Support
Support the sales process by providing required documentation and information as required
Provide Customers with personal statements at agreed intervals
Arrange for events and activities and liaise with service providers for necessary bookings and arrangements
Execute general administrative activities such as payment of rent, utilities, etc
Maintain company records and documents in good order and with easy referencing. Ensure that records of electronic nature are regularly backed up into cloud storage with alternate access, and important records of a physical nature are stored in the safe or in the bank and an index of such records maintained.
5. Report & Analysis
Key performance indicators
Accurate Financial Statements
Regular and Accurate Customer and Shareholder Reports
100% Statutory Compliance
Company Records and Documents Securely Maintained
Information Needed by Customers Promptly provided
Efficient operational/administrative activities
The Board of Directors
Suppliers and Partners
Education & Experience (guide):
Good administrative skills
Good organizational skills
Good communication skills.